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Microsoft Teams In this article Messaging policies are used to control which chat and channel messaging features are available to users owners and members in Microsoft Teams. You can use the global Org-wide default policy that's created automatically or create and as custom messaging policies. Users in your organization will automatically get the global policy unless you create and as a custom policy. You can edit the settings in the global policy or create and as one or more custom policies to turn on or turn off the features that you want.
SECURE ENTERPRISE MESSAGING
Create a custom messaging policy In the left of the Microsoft Teams admin center, go to Messaging policies. Click Add. Enter a name and description for the policy. Choose the settings that you want. Click Save.
For example, say you want to make sure that sent messages aren't deleted or altered. Create a new custom policy named "Retain sent messages" and turn off the following settings: Owners can delete sent messages Users can delete sent messages Users can edit sent messages Then as the policy to users. Edit a messaging policy You can edit the global policy and any custom policies that you create.
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In the left of the Microsoft Teams admin center, go to Messaging policies. Select the policy by clicking to the left of the policy name, and then click Edit. From here, make the changes that you want. As a custom messaging policy to users You can as a policy directly to users, either individually or at scale through a batch asment if supported for the policy typeor to a group that the users are members of if supported for the policy type. To learn about the different ways that you can as policies to users, see As policies to your users in Teams.
A user can only be ased one messaging policy at a time. Note You can't delete a policy if users are ased to it.
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You must first as a different policy to all affected users, and then you can delete the original policy. Messaging policy settings Here are the messaging policy settings that you can configure.
Owners can delete sent messages Use this setting to let owners delete messages that users sent in chat. Users can delete sent messages Use this setting to let users delete messages that they sent in chat. Users can edit sent messages Use this setting to let users edit the messages that they sent in chat. Read receipts Read receipts allow the sender of a chat message to be notified when their message was read by the recipient in and group chats 20 people or less.
Copmany read receipts remove uncertainly about whether a message was read, and improve team communication.
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Please note that read receipts are not captured in eDiscovery reporting. Default setting within the app is ON. Users can then turn it OFF. On for everyone This means everyone in the co,pany will have the feature ON with no option to turn it off.
More than messaging
Be aware that when using the On for everyone setting, the only way to set receipts for the whole tenant is either to have only one messaging policy for the whole tenant the default policy named "Global Org-wide Default " or to have all messaging policies in the tenant use the same settings for receipts. The read receipts feature is most effective when the feature is enabled to On for everyone. Off for everyone This means the feature is disabled and no one in the tenant has read receipts nor can they turn it on.
Chat Turn this setting on if you want users in your organization to be able to use the Teams app to chat with other people. Use Giphys in conversations If you turn this on, users can include Giphys in chat conversations with other people.
Giphy is an online database and search engine that allows users to search for and share animated GIF files. Each Giphy is ased a content rating. Please note that in addition need turning this setting on, you also need to enable Optional Connected Experiences to allow Giphys in conversations.
Giphy content rating No restriction This means that your users will be able to insert any Giphy in chats regardless of the content rating. Moderate This means that your users will be able to insert Giphys in chats, but will be moderately restricted from adult content. Strict This means that your users will be able to insert Giphys in chats, but will be strictly restricted from adult content.
More than messaging
Use Memes in conversations If you companny this on, users can include Memes in chat conversations with other people. Use Stickers in conversations If you turn this on, users can include Stickers in chat conversations with other people. Allow users to translate messages Turn this setting on to let users automatically translate Teams messages into the language specified by their personal language settings for Microsoft compsny Office Allow immersive reader for viewing messages Turn this setting on to let users view messages in Microsoft Immersive Reader.
Immersive Reader is a learning tool that provides a full screen reading experience to increase readability of text. Send urgent messages using priority notifications If you turn this on, users can send messages using priority notifications.
Priority notifications notify users every 2 minutes for a period of 20 minutes or until messages that are marked as urgent are cpmpany up and read by the recipient, maximizing the likelihood that the message is acted upon in a timely manner. Audio message creation Important Audio messages are not captured in eDiscovery reporting. Allowed in chats and channels This means that users can leave audio messages in both chats and channels.
Allowed in chats only This means that users can leave audio messages in chats, but not in channels. Disabled This means that users cannot create audio messages in chats or channels.
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On mobile devices, display favorite channels above recent chats Enable this setting to move favorite channels to the top of the mobile device screen so that a user doesn't need to scroll to find them. Allow a user to remove users from a group chat Turn this setting on to let a user remove other users from a group chat. This feature lets you continue a chat with a smaller group of people without losing the chat history. Enable suggested replies Turn this setting on to enable suggested replies for chat messages.
Note Some of these settings, such using Giphys, can also be configured at the team level by team owners and at the private channel level by private channel owners. Related topics.